PRIVACY POLICY

Name and contact details of the responsible person

This privacy policy of HR Puls GmbH, Falkenried 88, 20251 Hamburg, Tel.: +49 40 2282 1138, Fax: +49 40 2282 11389, E-Mail: info(at)hrpuls.de hereinafter referred to as "HRpuls" as the responsible party describes in the following sections how HRpuls processes personal data. You can reach our external data protection officer at: Think Data Security GmbH, Mahlsdorfer Str. 61b, 15366 Hoppegarten, Phone: +49 30 - 120 82 811, Email: hallo(at)thinkdatasecurity.com. This privacy policy was last updated in September 2020.

Introduction

HRpuls takes the protection of your privacy very seriously. Personal data is processed in accordance with the European Data Protection Regulation (DSGVO) and the German Federal Data Protection Act (BDSG). The following statement gives you an overview of what kind of data, to what extent and for what purpose is processed. This privacy statement applies when you access the materials and information on the hrpuls.de/.com website (hereinafter: the "Website") or on other websites and apps that contain a link to this privacy statement and use our information and services offered there. This Privacy Policy also applies to information you provide to HRpuls by email or other form of contact.

HRpuls has the discretion to change this privacy statement. Material changes to this Privacy Policy will be displayed on this page to ensure that you remain informed about what information we collect and how we use it.

This website may contain links to external online sites that have been carefully selected by HRpuls but are not governed by this privacy statement. HRpuls assumes no responsibility for ensuring that the privacy practices of third-party websites to which we link comply with privacy standards. We encourage you to familiarize yourself with the privacy practices of such websites before submitting any information to them.

Collection and Processing of Data by HRpuls

In the following, we inform you about what data we collect. If you do not wish to provide such information, you will not be able to register for the website, request copies of publications, subscribe to newsletters and press releases, or receive further information regarding our services.

a) What information do we collect?

b) Where do we obtain personal information about you?

c) How do we use personal data?

d) Sharing of data

e) Transfer of data to third countries

f) Storage of your personal data

g) Withdrawal of your consent

h) Cookies and other tracking technologies

i) Security measures

j) Links to other websites

k) Compliance with laws

l) Data subject rights

a) What data do we collect?

HRpuls processes information that is usually transmitted by the browser when the web pages are called up or each time our online offer is accessed, insofar as the browser provides this (so-called server log files). The access data includes: Name and URL of the file accessed, date and time of access, amount of data transferred, message about successful retrieval (HTTP response code), browser type and version, operating system, referrer URL (i.e. the previously visited page), IP address and the requesting provider. The temporary storage of the data is necessary for the correct delivery of the content and for the course of a website visit. In addition, the data is necessary to ensure the functionality of the website and the security of the information technology systems, as well as to provide law enforcement authorities with the information necessary for prosecution in the event of a cyber attack. In these purposes also lies our legitimate interest in the data processing (Art. 6 para. 1 lit. f DSGVO).

  • Contacting us, requesting information
    You can send us inquiries, request information, press releases and other materials via a contact form or by e-mail. In this case, the data transmitted by you in the input mask or by e-mail will be stored by us. The following data may be collected and transmitted to us in this context: Name, contact details, your message, request. At the time of sending the message, the following data is also stored: Date and time of sending the message. The personal data transmitted by you serve us solely for processing the contact or the inquiry. The other personal data processed during the sending process serve to ensure the security of our information technology systems. The legal basis for this is Art. 6 para. 1 lit. b DSGVO.
  • Registration, events, conferences
    Occasionally, you may register for events or other services. Which personal data is transmitted to the controller in the process is determined by the respective input mask used for the registration. This includes personal data such as your name, address, e-mail address, telephone number, user ID, bank details, your inquiry or order. The data transmitted to us is used exclusively for the purpose of using the respective offer or service. The legal basis for the processing of the data is Art. 6 para. 1 lit. a DSGVO if the user has given his consent. If the registration serves the fulfillment of a contract with you or the implementation of pre-contractual measures, the additional legal basis for the processing of the data is Art. 6 para. 1 lit. b DSGVO.
  • Surveys
    You have the option to participate in surveys conducted by HRpuls. In principle, such surveys are conducted anonymously. However, in some cases we ask them for personal data such as name, contact details. We only use this data to conduct the survey. Participation in the survey is voluntary. The data will be deleted as soon as they are no longer necessary for the survey. The legal basis for the processing of the data is, in the presence of consent of the user, Art. 6 para. 1 lit. a DSGVO.
  • Newsletter / Sending information
    If you can subscribe to a newsletter on our website, the data from the input mask will be transmitted to us upon registration. In addition, you can receive our newsletter if you have purchased a product or service from us. In order to provide you with our newsletter, we need your e-mail address. This will only be used to provide you with our news and information about our services. We use the "double opt-in" procedure when you subscribe to the newsletter on our website. After you have entered your e-mail address, you will receive a confirmation e-mail and have the opportunity to confirm the registration in a legally secure manner. Only if the confirmation is made, your address will be actively included in the distribution list. The collection of the user's e-mail address is only used to deliver the newsletter. When registering for the newsletter, we sometimes store the IP address assigned by your Internet service provider (ISP) at the time of registration of the computer system used, as well as the date and time of registration. The collection of this data is necessary in order to be able to trace the (possible) misuse of your e-mail address at a later date and therefore serves your and our legal protection.
    If we receive personal data from you in another way (e.g. by handing over a business card), whereby they wish to receive information, we will use your data for this purpose.
    Legal basis for the processing of data after registration is, in the presence of consent of the user, Art. 6 para 1 lit. a DSGVO. If you have purchased a product or service from us, we will use your e-mail address to advertise our own and similar products or services. In this case, the processing is based on Section 7 (3) UWG.
  • Service providers as well as customers Conclusion of contract
    If you conclude a contract with us as a customer or service provider, personal data such as your name, address, e-mail address, telephone number, bank details, your inquiry or order will be collected. The data transmitted to us is used exclusively for the purpose of fulfilling a contract with you or carrying out pre-contractual measures. For this reason, the legal basis for the processing of the data is Art. 6 para. 1 lit. b DSGVO.

b) Where do we obtain personal information about you:

We may collect or obtain your personal information in several ways:

  • When you provide us with personal information directly, for example, by corresponding with us via email or through other direct interactions with us, such as filling out a form on our website or registering and using one of our online tools;
  • When monitoring is used: use of or interaction with our websites, marketing that we send to you, or other email messages sent by HRpuls or received by HRpuls;
  • Third party sources: for example, when we receive information about you from business partners to organize events and conferences;

For the rest, you can read in a) the individual places where the data comes from.

c) How do we use personal data?

The purposes and uses of your personal data depend on the use of the website and the personal information provided. We process your personal data (unless already mentioned above) as follows:

  • Balancing of interests as a legal basis (Art. 6 para. 1 lit. f DSGVO) for the purpose of protecting the legitimate interests of HRpuls . This includes the data transmission during the submission process. The data is used to prevent misuse of the respective transaction and to ensure the security of our information technology systems.
  • Because of legal requirements (Art. 6 para. 1 lit. c DSGVO): Furthermore, we process data for the purpose of compliance with a legal obligation. This includes measures to combat fraud and money laundering, as well as tax and social law requirements.

d) Disclosure of data

We will not sell, share, rent, loan, or otherwise make your personal information available to third parties, except that we may share the information with service providers who perform work for us and need access to the information in connection with that work. Third parties, if applicable, will process this information only to the extent and within the limits that HRpuls itself is permitted to process such data. In addition, HRpuls may share your contact information in response to requests from bona fide rights holders related to alleged infringements of copyright or other proprietary rights in connection with information you have posted on the Site or otherwise provided to HRpuls.

Third parties with whom we may need to share personally identifiable information in order to provide services and products to you and operate our website include:

  • our hosting providers, to provide servers for the storage and processing of data by HRpuls' software;
  • our service providers who process information for us to help us operate some of our internal business operations, such as sending emails, IT services, and marketing and event services;
  • Our business partners for publications and events organized by HRpuls and these partners together;
  • Enforcement agencies to comply with legal obligations or a court order;

e) Transfer of data to third countries

There is no transfer of data to countries outside the EU or EEA (third countries)

f) Storage of your personal data

The personal data of the data subject will be deleted or blocked as soon as the purpose of storage ceases to apply. If this data is no longer required to fulfill the respective purpose, it will be deleted. However, deletion does not take place if HRpuls needs to retain the data for the following purposes:

  • Fulfillment of commercial and tax retention obligations (in particular obligations under the Commercial Code, Tax Code, which are to be kept for up to 10 years)
  • Safeguarding evidence within the framework of limitation periods (which are basically 3 years, starting from the end of the year).

g) Withdrawal of your consent

You have the right to revoke your declaration of consent under data protection law at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

If you do not wish to receive any further newsletters from us, you have the option to unsubscribe from such communications at any time via a link. You will find this link in every email you receive from us. You can also send your cancellation to the contact details mentioned above. When subscribing to the HRpuls newsletter via email, you will have the opportunity to select what type of promotions, news and information you would like to receive at the time of subscription. You also have the option to stop receiving these communications.

h) Cookies and other tracking technologies

HRpuls uses cookies on this website. Cookies are text files that are sent to your browser and stored on your computer. This cookie contains a characteristic string of characters that allows the browser to be uniquely identified when you return to the website. We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified.

Most Internet browsers offer the ability to delete cookies from your computer's hard drive, prevent cookies from being stored, or receive a warning message before a cookie is stored on your computer. Please follow the instructions in your browser or visit https://www.aboutcookies.org to learn more.

Therefore, as a user, you also have full control over the use of cookies. If cookies are disabled for our website, it may no longer be possible to fully use all the features of the website.

There are different types of cookies:

Session cookies are temporary cookies that are stored in the user's Internet browser until the browser window is closed and the session cookies are thus deleted. Permanent or persistent cookies are used for repeated visits and are stored in the user's Internet browser for a predefined time.

Provider cookies are set by the website that the user visits. Only this website is allowed to read information from the cookies. Third-party cookies are set by organizations that are not operators of the website that the user is visiting. For example, these cookies are used by marketing companies.

Technically necessary cookies

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change. Technically necessary cookies are not mandatory to display the website. However, some functions of the website, such as contact form, etc., cannot be used properly without these cookies.

Technically not necessary cookies

We also use cookies on our website that enable an analysis of the user's surfing behavior.

The following data can be transmitted in this way:

Data and purpose of processing:

  1. Search terms entered
  2. Frequency of page views
  3. Use of features on the website

The use of analytics cookies is for the purpose of improving the quality of our website and its content. Through the analysis cookies, we learn how the website is used and can thus constantly optimize our offer.
The user data collected in this way are pseudonymized by technical precautions. Therefore, an assignment of the data to the calling user is no longer possible. The data is not stored together with other personal data of the users. When calling up our website, users are informed by an information banner about the use of cookies for analysis purposes and referred to this data protection declaration. In this context, there is also an indication of how the storage of cookies can be prevented in the browser settings.

Notes on legal bases: the legal basis on which we process your personal data using cookies depends on the type of cookies involved and whether we ask for your consent. If we ask for consent when using appropriate cookies, the legal basis for the processing of your data is the declared consent. Otherwise, the data processed with the help of cookies is processed on the basis of our legitimate interests (e.g. in a business operation of our online offer and its improvement) or, if the use of cookies is necessary to fulfill our contractual obligations (Art. 6 para. 1 lit. b, f DSGVO).

Cookies are stored on your computer and transmitted from it to us. Therefore, you as a user also have full control over the use of cookies. By changing the settings in your Internet browser, you can disable or restrict the transmission of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If cookies are disabled for our website, it may no longer be possible to use all the functions of the website in full.

Google Analytics

This website uses Google Analytics, a web analytics service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, which acts as a processor for us. Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website will be transmitted to and stored by Google on servers in the United States.

The following data is processed:

  • Browser type/version: aggregated usage analysis as well as website optimization and content adaptation
  • Operating system used: aggregated usage analysis as well as website optimization and content adaptation
  • Referrer URL (the page previously visited)
  • IP address, which is anonymized
  • Time of the server request.

The IP address transmitted by your browser as part of Google Analytics is not merged with other data from Google. We have also extended Google Analytics on this website with the code "anonymize IP". This guarantees the masking of your IP address so that all data is collected anonymously. With IP anonymization, your IP address is therefore shortened beforehand by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services relating to website activity and internet usage to the website operator.
These purposes also constitute our legitimate interest in data processing. The legal basis for the use of Google Analytics is Art. 6 para. 1 lit. f DSGVO. For the exceptional cases in which personal data is transferred to the USA, Google has submitted to the EU-US Privacy Shield.

Sessions and campaigns are terminated after a certain period of time. By default, sessions are terminated after 30 minutes of no activity and campaigns after six months. The time limit for campaigns can be a maximum of two years. For more information on terms of use and privacy, please visit https://www.google.com/analytics/terms/de.html or https://policies.google.com

You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) to Google and the processing of this data by Google by downloading and installing the browser plugin available at the following link: http://tools.google.com/dlpage/gaoptout?hl=de. As an alternative to the browser add-on, especially for browsers on mobile devices, you can also prevent the collection by Google Analytics by clicking on this link. An opt-out cookie will be set, which prevents the future collection of your data when visiting this website. The opt-out cookie is valid only in this browser and only for our website and is stored on your device. If you delete the cookies in this browser, you must set the opt-out cookie again.

We continue to use Google Analytics to analyze data from Double-Click cookies and also AdWords for statistical purposes. If you do not wish this to happen, you can disable it via the Ads Preferences Manager (http://www.google.com/settings/ads/onweb/?hl=de).

For more information on privacy related to Google Analytics, see for example the Google Analytics Help (https://support.google.com/analytics/answer/6004245?hl=de).

i) Security measures

HRpuls uses appropriate technical and organizational security measures to protect personal data from loss, misuse, manipulation or deletion. Only authorized employees and contractors have access to data that you have provided, and such access is granted only when necessary. Any employee or contractor who has access to personally identifiable information is required to keep it confidential. Although we have taken state of the art measures to protect your personal information, HRpuls still cannot guarantee that your personal information will not be accessed by unauthorized persons.

j) Links to other websites

This website contains links to other websites that are not operated by HRpuls. By clicking on these links, you will leave HRpuls's website.

HRpuls is not responsible for the privacy practices or the content of non-HRpuls websites that we link to from our website. We are not responsible for the security or privacy of information you provide when visiting other websites and pages to which our privacy policy does not apply. We cannot control the content or security of such websites.

k) Compliance with Law

HRpuls may be required to release personal information of users or customers to judicial authorities in order to comply with a court subpoena or similar judicial or administrative order, or if we are required or authorized to do so by the laws, regulations and legislation of any country, state or other jurisdiction having jurisdiction. Also, in the event of a violation of the Website Terms of Use or a violation of restrictions on the use of materials made available on the Website, we may release personal user information to our affected business partners or to legal authorities.

l) Data Subject Rights

In accordance with applicable data protection legislation, including but not limited to the GDPR, you have the right of access. If the data we hold about you is incorrect or out of date, you have the right to have it corrected (right to rectification). You also have the right to erasure and the right to restrict the processing of your personal data. Furthermore, you have the right to portability of your personal data as well as the right to withdraw your consent and the right to object. This provision may not apply if the restrictions under Sections 34 and 35 BDSG-neu apply. If you wish to exercise your rights, please send an email to: hallo(at)thinkdatasecurity.com. You also have the right to lodge a complaint with the relevant supervisory authority.

Use of HRpuls websites

Your access to and use of this website is subject to this Privacy Policy and other terms and conditions summarized in our Terms of Use.

Contact

If you have any questions about this Privacy Policy, please contact our Privacy Officer at: hello(at)thinkdatasecurity.com. Please note that we must verify your identity before providing you with any information.